Welcome to the myKnight Audit Advisement Project!
As part of the university’s ongoing efforts to provide improvements in services for our constituents, we are working together with programs, colleges and Computer Services to provide a tool that will enhance the student’s advising experience. Degree and certificate seeking students will be able retrieve a real-time status of their academic career progress in myUCF where the DARS audit currently is located.
The myKnight Audit provides a record of a student’s academic progress toward completion of their academic degree or certificate program. This new audit provides many of the same features that the current DARS audit does:
- the student and advisor can review the courses they have taken, including in-progress courses.
- how many courses they need to complete their degree.
- more information about a student’s transfer coursework.
- provide a direct link to the registration system from courses required in their degree program.
The myKnight Audit can also assist students and advisors in planning for current and future courses as they pertain to the student’s degree requirements.
Degree requirements in the new myKnight Audit are being programmed for students that are in the catalog year 2010 and forward. Students with catalog years prior to this date will require special processing by the advisor.
Why a New Audit?
The new myKnight Audit will provide information and functionality from the existing PeopleSoft Student Records system that should be easy to interpret by students, advisors, and faculty.
- Course and Non-Course requirements can be tracked easily
- Interactive report allows for enrollment from advisement report
- Added batch printing functionality for degree certification
- Stable technical support from Computer Services
- Removing the DARS to PeopleSoft interface
- Allows for real time updates
- No more overnight troubleshooting
- Eliminates interface errors
When Will This Take Place?
The new myKnight Audit will be available for use in Spring 2016.
Face to face training will be offered during the Spring 2016 semester. Please revisit for specific times and locations. Online training materials are available below.
- How to Process Your myKnight Audit
- How to Read Your myKnight Audit
- How to Process Your “What IF” Report
- How to Read a .pdf Advising Report
Repeat Checking — Frequently Asked Questions
Does this mean that I cannot repeat courses?
No. You will usually have the option to repeat a course if you need to. Although most courses are not repeatable, students have the option to take them again. They just cannot count more than once towards the graduation requirements.
Does this mean that I may have a reduction of credits on my transcript after this change is implemented?
It might reduce the credits on your transcript IF you have repeated courses. If you haven’t repeated anything, you will not be affected by this change at all. Even if you are affected by this change, this will NOT affect your progress towards graduation.
If I’m concerned that this will affect my financial aid, who should I talk to?
Students with questions regarding their financial aid eligibility or how this may impact their continued eligibility should contact the Office of Student Financial Assistance. The office is located in 120 Millican Hall and can be reached via phone at 407-823-2827 or email at email@example.com.
If it reduces the total number of credits on the transcript, how can it not be affecting my graduation progress?
The degree audit has always been filtering for repeated courses. The degree audit will continue to be, as it always has been, the tool that allows students and advisors to monitor the completion of and the remaining requirements for graduation. The degree audit is unchanged by this process. If you have questions regarding your progress towards graduation, please contact your college’s advising office.
What about transfer credits?
Transfer credits will be evaluated for repeated classes. This includes multiple occurrences taken at one school, test credits that resulted in equivalencies for the same course, or the repeating of a class at UCF that was previously taken somewhere else.
What does “repeat checking” mean with regards to my grades and GPA?
Repeat Checking refers to how the University treats classes that you have taken more than once. If you repeat a class, there are implications for your GPA and academic level (freshman, sophomore, etc). However, and normally, repeated classes do not result in additional credit counting towards the degree.
What does it mean when a course is not repeatable?
A course that is non-repeatable is a course that cannot count more than once towards your graduation requirements. Most courses are not repeatable, and the catalog will confirm those classes that can be repeated. For example, if you take ENC 1101 more than once, only one the last attempt will be reflected on your degree audit. There are a small number of courses that are repeatable and thus, can count multiple times towards graduation. An example would be a music class that is a lesson.
What if I have additional questions?
What is the change that is occurring?
Currently, UCF counts all attempts of a class equally. If you take a class three times, you will receive 9 credits for the class on your academic transcript even though only 3 credits count towards graduation on your degree audit. Beginning with the Fall 2015 semester, your transcript will report only the number of credits that are permitted by the guidelines in the catalog in the same way the degree audit does.
What isn’t Changing?
Your degree audit information will not be affected by this. Your progress towards graduation will not be affected by this change. The degree audit has always managed repeat checking. In cases where you may have taken the same course twice and did not use grade forgiveness, you will only see the course counting towards the degree once on the degree audit.
Why is this change being implemented?
There are two reasons for this change. In order to accurately report progress towards degree and in order to comply with federal regulations that govern financial aid, this change is necessary.
Also, because the new audit is part of the PeopleSoft system where student records are processed, in order for the new audit to work properly, repeat checking needs to be occurring within PeopleSoft.
Why should I care about this?
Since repeated courses will not count more than once as earned credits on your transcript, your total credits earned that appear on your transcript may change. In a small number of cases, academic levels will be impacted and thus, financial aid eligibility may be impacted.
Will this affect the Grade Forgiveness Policy?
No. The Grade Forgiveness policy remains unchanged. You will not receive credit for both occurrences of the same class on your transcript. Only the last class will count towards your degree.