The Registrar’s Office provides training to UCF faculty and staff on a variety of topics related to student records including pertinent privacy laws (FERPA). Courses are administered both online as well as through face-to-face classroom sessions.
FERPA Training
Have you completed UCF’s FERPA training? If you work with student records – such as class rosters, grades, or personal information – FERPA training is a requirement.
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of students’ education and identification records, which begins when they enter public school for kindergarten and continues through high school and into college.
Any institutions that receive funds from U.S. Department of Education programs, including UCF, are required to adhere to FERPA’s guidelines. These guidelines ensure that employees who are involved with student records know how to properly handle them.
While FERPA training previously was only required for certain staff members, all faculty members must now complete the online course, SR FERPA Training – SR100W
The course offers scenarios and best practices on information security, with a short, open-book quiz at the end. Most will complete the course within 20 minutes. Faculty who have not completed the course by the deadline will be notified via email.
More information and resources on FERPA can be found here.
How to Register for Training
To enroll in courses, please log into Workday and select the “Learning” application. After selecting the “Learning” application click “Discover”, click “Browse Learning” , and then search the course catalog for the course name or course number.
After finding the course in the catalog, select the course and click “Enroll”.
Online Training Courses Available
| Course | Number |
|---|---|
| SR FERPA Training | SR100W |
| SR Inquiry 1 | SR201W |
| SR Inquiry 2 | SR202W |
| PSAA Degree Audit Training | ACS001 |
| PSAA Exception Training | ACS002 |
Most courses require approval from one of the Student Records Authorizers to complete enrollment.