This form should be used to submit reservation requests for Registered Student Organizations, UCF departments and thesis defense students who wish to reserve general-purpose classrooms. Reservations are processed in the order that they are received. Our standard processing time is up to 7 business days. Due to heavy volume at the beginning of the semester, please allow for additional processing time of at least 10 business days after processing begins. We are unable to accept rush requests at this time or give an estimated response time for a request that has already been submitted. Student organizations must have updated registrations on file through the Office of Student Involvement in order to reserve rooms during the current semester.
Events cannot be scheduled during the first week of classes, during final exams week, or during campus closures. Reservations are completed on a semester basis. We will begin processing requests on the first business day after each semester’s Add/Drop period. To schedule weekend reservations (beginning after 5:00 pm on Friday, through Sunday) we must receive your request by 12 p.m. on the Thursday prior to your event.
During college football season, we are unable to reserve classrooms on UCF home game days. Campus will close to all other events. Please check the UCF Football Schedule for game dates.
There will be a 10-minute window between all scheduled events and classes. This transition period allows time for participants to enter and leave the room.
By submitting this form you acknowledge the regulation regarding Potentially Hazardous Events and agree to fill out a SAFE form if required.
TO SCHEDULE CLASSROOMS
To occupy a general-purpose classroom for any meeting or event, all RSOs must have a confirmed reservation. Proof of confirmation must be produced by an authorized officer of the group to verify right of occupancy at any time during a meeting/event.
Food, drink, flames (candles / incense), excessive noise or loud music are not allowed in the classrooms. After the event, all trash must be removed, multimedia equipment turned off, and furniture returned to its original position. Disassembling and/or removing multimedia equipment will not be tolerated Failure to comply may result in disciplinary action and the loss of scheduling privileges.
Agreement to the full list of policies contained in the request form is required.